The person designated to M.C. on the Wednesday meeting: Check with the person responsible for organising the upcoming meeting that everything has been completed and that there is no problem with the event.
Speaker organised and confirmed, plus any requirements that may have been requested
Dee Why RSL Club informed of any special requirements
Digital images organised to be projected, and a person to operate computer and projector
A person to assist in the presentation of prints
If payment is required, the treasurer is aware, and the money organised
A person to control the lights
If there is to be a Q&A session, people are organised with microphones to take questions from the meeting audience
The person organising the guest has supplied a brief resume of that person's background, achievements, and any general information.
Wednesday evening
Start on time at 7.30 PM
Turn mobile phones off or to silent
Introduce guest to the audience
Work out a signal with the guest so they understand that there is a break time at 8.30 PM
The person responsible for organising the evening has water, tea, coffee, and a plate of biscuits for the speaker at interval organise
At the end of the night
The person organising the night to thank the guest and pass on payment discreetly (not in front of the entire audience)
M.C. to thank the guest
M.C. informs the audience about next meeting
M.C. informs the audience about upcoming events/outings
M.C. informs the audience about any special interest exhibit or outside events, e.g. invites to other club meetings
M.C. informs the audience about any other general information of ongoing club matters